Click Add... at the bottom of the Students screen to add a new Student Account – a window appears, titled New Student (Figure 4.2).

There are eleven fields in which you supply information. Some fields require information to be able to create the new Student Account, and some fields are optional. Additionally, some of these fields cannot be modified after the account is created.

Figure 4.2 – New Student Window

Table 4.1 below lists the titles of the fields, whether the field requires information, and whether the information in the field can be edited after creating the account.

Field Name	Description	Required?	Editable Later?
Student ID	See the section below for important information	Yes	No
Supervisor	This is the name of the supervisor that is the student is assigned to	No	Yes
First Name	Student’s first name	Yes	No
Last Name	Student’s last name	Yes	No
Phone	Telephone number for the student	No	Yes
IEP#	Individual Education Plan #	No	Yes
ID #	Agency’s internal ID number, if any	No	Yes
E-mail	The e-mail address associated with the student. May belong to parent or guardian.	No	Yes
Gender	Male or Female	No	Yes
DOB	Date of Birth	No	Yes
Active	Status of Student Account	No	Yes

Table 4.1 – New Student Fields

After you provide information for the student, click OK to create the new Student Account. Click Cancel to close the New Student window (Figure 4.2) without adding the new Student Account.

Important Information About Student IDs

The choice of a Student ID is very important. There are four things to keep in mind when selecting a Student ID.

1. No two Student Accounts in mTrial can have the same Student ID.
2. The Student ID, and not the student’s name, is used at the top of reports. Choose a Student ID that will identify the student; avoid creating cryptic Student IDs, such as “user5562”.
3. After you choose a Student ID and create an account, use the same Student ID to when creating a User name in the Palm Desktop Software and use the same Student ID for mTrial.
4. There are certain rules when creating a Student ID: (a) a valid Student ID may contain only: letters from the English alphabet, numbers, spaces, hyphens, and apostrophes, (b) a valid Student ID may not: begin or end with a space, contain consecutive spaces, contain consecutive hyphens, or contain consecutive apostrophes, and (c) a valid Student ID may be up to only 20 characters long. If you attempt to create a Student ID that does not meet the above requirements, you will receive and error message and you will not be allowed to add the Student Account.