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In the examples above, you may have noticed that many of the items have either a checkmark () or a red X () associated with it. The checkmark indicates that the associated item is Active, and the red X indicates that the associated item is Inactive.

The implication of whether an item is Active or Inactive depends on the item. For example, a Student Account that is Inactive will not appear in the list of students for whom you can generate reports – although it is still possible to collect data for that student and complete a HotSync operation with that student’s Palm handheld. A Target that is Inactive will not appear on a Palm handheld (after a HotSync) – although it is still possible for Inactive Targets to appear in reports.

Table 1.1 lists the kinds of items that can be set to Inactive, the method for switching them between Active and Inactive, and the implications to agency personnel if the item is Inactive.

Item Name How to Set to Inactive Implications

Curriculum Area Right-click the Curriculum Area and choose “Change Activation Status” from the menu Curriculum Area, and all its related targets and Sd items, are not copied to a Palm handheld during subsequent HotSync operations

Target Choose a Curriculum Area, click Modify..., then click the desired Target in the top left window Inactive Targets will not be copied to a Palm handheld during subsequent HotSync operations

Sd items Choose a Curriculum Area, click Modify..., then click the desired Sd in the top right window Inactive Sd items will not be copied to a Palm handheld during subsequent HotSync operations

Behavior Choose a Behavior, click Modify..., then click the desired status in the window Inactive Behaviors will not be copied to a Palm handheld during subsequent HotSync operations

Student Account Use your mouse to right-click the Student Account and choose “Change Activation Status” from the menu
Or

Choose a Student Account, click Modify..., then click the desired status at the bottom of the window
Agency personnel may not generate reports that are specific to the Inactive Student Account

Tutor Account Choose a Tutor Account, click Modify..., then click the desired status at the bottom of the window Inactive Tutor Accounts will not be copied to a Palm handheld during subsequent HotSync operations

Supervisor Account Choose a Supervisor Account, click Modify..., then click the desired status at the bottom of the window Students cannot be assigned to Inactive Supervisor Accounts

Table 1.1 – Inactive Information

Item Name	How to Set to Inactive	Implications
Curriculum Area	Right-click the Curriculum Area and choose “Change Activation Status” from the menu	Curriculum Area, and all its related targets and Sd items, are not copied to a Palm handheld during subsequent HotSync operations
Target	Choose a Curriculum Area, click Modify..., then click the desired Target in the top left window	Inactive Targets will not be copied to a Palm handheld during subsequent HotSync operations
Sd items	Choose a Curriculum Area, click Modify..., then click the desired Sd in the top right window	Inactive Sd items will not be copied to a Palm handheld during subsequent HotSync operations
Behavior	Choose a Behavior, click Modify..., then click the desired status in the window	Inactive Behaviors will not be copied to a Palm handheld during subsequent HotSync operations
Student Account	Use your mouse to right-click the Student Account and choose “Change Activation Status” from the menu Or Choose a Student Account, click Modify..., then click the desired status at the bottom of the window	Agency personnel may not generate reports that are specific to the Inactive Student Account
Tutor Account	Choose a Tutor Account, click Modify..., then click the desired status at the bottom of the window	Inactive Tutor Accounts will not be copied to a Palm handheld during subsequent HotSync operations
Supervisor Account	Choose a Supervisor Account, click Modify..., then click the desired status at the bottom of the window	Students cannot be assigned to Inactive Supervisor Accounts